At Trinity Health, we offer an online records request that helps us verify your identity by asking for a photo of your driver’s license, which you can take via webcam or smart phone. Please note, Chrome, Safari or Firefox are the recommended browsers for this application.
To obtain your medical records, please submit a completed Release of Information Form. The form can be sent to ROI by mail, fax, e-mail or dropped off in person.
In certain cases, the patient’s physician or psychologist may also be required to approve a request before the healthcare information is released.
NOTE: Trinity Health does not accept electronic signatures
Trinity Health ROI
P.O. Box 5020
Minot, ND 58702
2305 37 th SW, Hospital Entrance, Take the main elevator to 5 th floor, turn Right. Photo ID required.
With Trinity Health’s Patient Portal you can view medical records and testing results dating back to 2014, communicate with your provider or schedule appointments; however, there are some limitations to what can be viewed on the Patient Portal. To sign-up for the patient portal online click HERE or you can sign up in person at your next doctor’s appointment or at the Release of Information office.
Once the Release of Information is received, the release process may take up to 30 days. All requests are processed in the order they’re received and Trinity Health ROI strives to process requests as quickly as possible while still maintaining confidentiality.
The requested records will be delivered in the method chosen on the Release of Information Form.
NOTES:
A COVID vaccination card is a one-time thing provided when you receive your vaccinations. They cannot be re-created.
Release of Information can provide a full immunization record that does include the COVID vaccinations.
Specify on the Release of Information Form that you would like Radiology Images.
The Imaging will be provided on a CD and can be mailed or picked up.
Specify on the Release of Information Form that you are requesting Billing. ROI can direct the release to Billing for processing, or you can send the Release directly to the Billing office.
Trinity Health Billing
P.O. Box 5010
Minot, ND 58702
Clinic Billing Phone: (701) 857-5650
Hospital Billing Phone: (701) 857-5105
Fax: (701) 857-3011
If there is an executor of estate, the executor must sign and submit the Release of Information Form. A copy of the legal documents naming the executor and a copy of the death certificate is also required.
If there is no executor of the estate, then the patient’s next-of-kin can sign and submit the Release of Information Form. A copy of the death certificate is required.
In some situations there is a charge for the release of medical records. Please review the ROI Price list under Forms. (Right side of the page)
The cost of records cannot be determined until after the request is processed and the number of pages is determined. Once the request has been processed, an ROI Specialist will contact you via phone, e-mail, or mail with the amount due. Payment can be made by Cash, Check, Credit Card, or Money Order.
Complete a PHI Amendment Request form (found under Forms on the right) and submit it to Release of Information.
Once received, your request and chart will be reviewed. For more information on the process, please review the PHI Amendment FAQ on page 2 of the form.
Birth Certificates are issued by the ND State Department of Vital Records
Phone: (701) 328-2360
Address
ND State Department of Health
Division of Vital Records
600 East Blvd Ave
Bismarck, ND 58505-0200